The Venue Urmston t/a Unuston Masonic Hall Ltd Terms & Conditions December 2019

Any booking deposit received denotes acceptance of these our Terms and Conditions of business.


1.INTERPRETATION.

1.1

In these conditions. The Venue means The Venue Urmston (t/a Urmston Masonic Hall Ltd) Temple Suite means The Temple Suite at The Venue Urmston (t/a Urmston Masonic Hall Ltd) t/a UMH Ltd means Trading as Urmston Masonic Hall Ltd Client means The person, firm or company who accepts the quotation from The Venue Urmston for the booking of The Venue Urmston or Temple Suite or any part thereof or whose booking for The Venue Urmston or Temple Suite is accepted by The Venue Urmston (t/a UMH Ltd) Services means the services or goods which The Venue Urmston (t/a UMH Ltd) is to supply in accordance with these conditions.Function means the event in The Venue Urmston or Temple Suite for which UMH Ltd is to supply services in Accordance with these Conditions. Conditions means the standard terms and conditions of sale set out in this document and (unless the context otherwise requires) includes any special terms and conditions agreed in writing between The Venue Urmston (t/a UMH Ltd and the client) Number means Number of persons attending the Function. Writing means Written, Printed, Typewritten, Lithographed or visibly expressed in any other mode of Representing or reproducing words.

1.2

Any reference in these Conditions to any provisions of a statute shall be construed with any written as amended and reacted on extended at the relevant time.

1.3

The headings in these Conditions are for convenience only and shall not affect their interpretation.


2.BASIS OF THE SALE.

2.1

The Venue Urmston (tla UMH Ltd) shall sell and the client shall purchase the Services in accordance with any written quotation of The Venue Urmston (tfa. UMH Ltd) which is accepted by the Client or any written order or deposit payment of the Client which is accepted by The Venue Urmston (t/a UMH Ltd), subject in either case to the Conditions which will now govern the Contract of the exclusion of any other terms and conditions subject to which any such quotation is accepted or purported to be accepted or any such order is made or purported to be made by the Client.

2.2

No variation to these Conditions shall be binding unless agreed in writing between the client and the authorised representatives of The Venue Urmston (t/a UMH Ltd).

2.3

The Venue (t/a UMH Ltd) employees or agents are not authorised to make any representations concerning the services unless confirmed by The Venue Urmston (t/a UMH Ltd) in writing.

2.4

In entering into the contract the Client acknowledges that it does not rely on and waives any claim for breach of any such representations which are not so confirmed.

2.5

Any typographical, clerical or other error or omission in any sales literature quotation price list acceptance of offer invoice or other documents or information issued by The Venue Urmston (t/aUMH Ltd) shall be subject to correction without any liability on the part of The Venue (tla UMH Ltd).


3.BOOKING OF THE VENUE URMSTON and THE TEMPLE.

3.1

No order submitted by the Client shall be deemed to be accepted by The Venue Urmston (t/a UMH Ltd) unless and until confirmed in writing to The Venue Urrnston (t/a UMH Ltd) and a non re-fundable or transferable booking fee of £150.00 and a security deposit of £100.00 paid and accepted. A Provisional Booking will only be held for 48 Hours. The security deposit will be refundable 7 days after the function if no damage has occurred

3.2

Fees for the hire of The Venue Urmston or The Temple for Civil Wedding Ceremonies are variable & subject to type of booking & Number of guests.

3.3

The Client shall be responsible for notifying The Venue Urmston (t/a UMH Ltd) not less than seven days prior to the date of the function the number of persons who will be attending the event and of the catering required. The price of service will be calculated on such final numbers or on the numbers actually attending the function whichever is the greater.

3.4

if a contract is accepted by The Venue Urmston (t/a UMH Ltd) on the basis that a minimum/maximum number of persons will be attending the Function the price of the Services will be calculated on such a minimum number of persons or on the number of persons actually attending the Function whichever is the greater. If more numbers attend than are declared The Venue Urmston (t/a UMH Ltd reserve the right to close down the Function on the grounds of safety.

3.5

A Client shall be entitled to cancel a Contract by giving not less than 28days notice in writing prior to the date of the Function. Any deposits paid up to that time are not refundable. If less than 28 days notice in writing is given and The Venue Urmston (tla UMH Ltd) is unable to replace the Contract then the Client will be liable for any loss suffered by The Venue Urmston (t/aUMH Ltd) as a result of such a cancellation. Nonetheless, any deposit paid is non-refundable unless the Function is unavoidably cancelled by The Venue Urmston (t/a UMH Ltd), in which case all deposits will be refundable.

3.6

The Venue Urmston (t/a UMH Ltd) reserve the right to cancel a Function any time by giving not less than 28 days notice in writing prior to the date of the Function. Any deposits paid up to that time will be fully refundable

3.7

The standard times at which Evening only Function are to begin and end shall be 6.00pm until 1200 midnight. Music can be played by the DJ until 11.45pm. No variation in such times shall be possible unless confirmed in writing by The Venue Urmston Management. (t/a UMH Ltd).

3.8

The sale of non-alcoholic / alcoholic drinks will cease at 12.00 midnight No variation in such times shall be possible unless confirmed in writing by The Venue Urmston (t/a UMH Ltd).

3.9

The doors giving access to the Garden area shall remain closed from 9.30 pm in accordance with the Noise Regulations issued by Trafford Council Environment Unit and must be strictly adhered to.

3.10

Once a booking has been made we will issue an email confirmation, this requires no reply or any signature. If a credit/debit card has been given, we reserve the right without notice to deduct any cancellation fee and/or any losses or damages too property, fixtures, fittings and hired items.

3.11

We clearly state on our confirmation email everything that we have agreed for your event. Any extra charges ie: use of our kitchen in any capacity or items such as our food heater, sound system, projection unit and anything else not listed in the email, this includes removal of any waste/use of our bins on room hire only bookings are all chargeable.


4.LICENSING

4.1

The Client shall observe the provisions of the Licensing Act 2003 (as amended)

4.2

The Client and his/her guests shall not bring any intoxicating liquor into the Function without prior written consent of The Venue Urmston (UMH Ltd). Any own drinks found on possible random bag inspection will be confiscated. Any drinks found to be consumed or discarded on or at the end of ANY EVENTS and the £250 security card fee that we hold for any potential damages or losses the said deposit may also used to compensate our bar revenue losses at full retail bar price of the item found.

4.3

The Function shall not be used to hold cinematograph exhibitions, boxing, wrestling or any stage play for which a statutory license is required unless such a license has been granted and with the prior written approval of The Venue Urmston (t/a UMH Ltd) and in that eventually the Client shall strictly obey and observe all the requirements laid down in the licence.


5.PRICE OF SERVICES

5.1

The price of Service shall be The Venue Urmston (tla UMH Ltd) currently quoted price list or written quotation. However, where no price has been quoted in writing (or a quoted price is no longer valid) the price list in The Venue Urmston (t/a UMH Ltd) published price list current'at the date of the Function is applicable. All prices are valid for 30days only or until earlier acceptance by the Client after which time they may be altered by The Venue Urmston (t/a UMH Ltd) without giving notice to the Client.

5.2

The Venue Urmston (t/a UMH Ltd) reserve the right to give notice to the Client at any time before the holding of the Function to increase the price of Services to reflect any increase in the cost to The Venue Urmston (ha UMH Ltd) which is due to any factor beyond the control of The Venue (t/a UMH Ltd).


6.TERMS OF PAYMENT

6.1

Save herein after mentioned the Client shall pay the balance of the invoice for the Services at least thirty days prior to the date of the Function.

6.2

Receipts for payment will be issued only upon request via email from our bookings manager.

6.3

Any invoice issued shall be paid within ten days of the date of the function UMH Ltd reserve the right to invoice the Client for the price of services at any time before the date of the function, and if the Client fail to make payment not less than thirty days prior to the date of the function then UMH Ltd shall be entitled to cancel the function.

6.4

The time of payment of the price of services shall be of the essence of the contract. Without prejudice to any other rights of UMH Ltd deposits are non refundable.

6.5

If the Client fails to pay the total email price by the due date UMH Ltd reserve the right to cancel the function or the Client shalt pay interest on any overdue amount from the date on which payment was due to that on which it is made (whether before or after agreement) on a daily basis at the rate of 4% per annum above the base rate from the time to time quoted by Barclay's Bank plc and reimburse to UMH Ltd all costs and expenses (including legal costs) incurred in the collection of any overdue amount via a small claims court.


7.ELECTRICAL SYSTEM

7.1

No alteration or addition to or interference with The Venue Urmston's (t/a UMH Ltd's) electrical system shall be permitted.

7.2

No externally-sourced DJ's equipment will be allowed to interfere with the normal electrical supply. All electrical equipment brought on to The Venue Urmston (t/a UMH Ltd) premises shall have a current Certificate of PORTABLE APPLIANCE TEST. (Current PAT testing Certificate)

7.3

Normal electrical supply is available from the general purpose ring main 13amp sockets outlets. If the client requires any additional supplies then he /she shall give to The Venue Urmston (t/a UMH Ltd) not less than one weeks written notice prior to the date of the Function of his/her requirements and pay The Venue Urmston (t/a UMH Ltd) any additional fee thereafter.

7.4

There is an audio sound sensor/restrictor in place within The Venue Urmston (t/a UMH Ltd) as required by Trafford Environment Dept set at 93 decibels which will automatically switch the power OFF if exceeded. The Venue Urmston (t/a UMHLtd) will not be liable for any damage caused to DJ Equipment should these levels be exceeded. Any interference with the Audio sound sensor/restrictor system will result in the forfeit of the £100.00 Security Deposit.


8.GENERAL

8.1

The Venue Urmston (t/a UMH Ltd) shall have the liability to the Client (other than liability for death or personal injury resulting from negligence) for any loss or damage of any nature arising from any breach of any expression implied warranty or condition of the Contract or any negligence breach of statutory or other duty on the part of The Venue Urmston (t/a UMH Ltd) its employees or agents or in any other way out of or in connection with the performance of purported performance of or failure to perform the Contract except in accordance with this condition.

8.2

The Client shall be responsible for any loss or damage expense or other liability caused to The Venue Urmston (tla UMH Ltd) by the Client's guests or employees and shall pay to The Venue Urmston (t/a UMH Ltd) forthwith on demand the amount required to remedy or make good any such loss or damage expense or other liability.

8.3

The contract between The Venue Urmston (ha UMH Ltd) and the Client as principals and shall not be assignable in whole or part by the Client without the express written consent of The Venue Urmston (t/a UMH Ltd).

8.4

The Venue Urmston (t/a UMH Ltd) reserves to itself its officials and employees and all other authorised by it right to enter at all times the part or parts of The Venue Urmston and The Temple in which the Function to be held.

8.5

Any other notice given under these Conditions shall be in writing sent by facsimile transmission or forwarded by first class prepaid letter post to the receiving party at its principal place of business or such other address as may at the relevant time have been notified to the party giving notice and shall be deemed to have been given on the date of the facsimile transmission or on the day following that on which the notice was posted.

8.6

If any provision of these Conditions is held by any competent authority to be invalid or unenforceable in whole or part the validity of the other provisions of these Conditions and the remainder of the provision in question shall not be affected thereby.

8.7

When any dressing package is booked please note that you are responsible for all hired items. In the event of any loss or damages we have the right to deduct any new for old replacement cost from your agreed payment method.

8.8

Once a deposit has been paid and a supplier's services are booked please note that any deposit is non-refundable unnder any circumstances and that if your event is cancelled within 6 months of the event date full cancellation fee is payable.


9.GENERAL & FURTHER EXPLANATIONS

9.1

Any complaint must be lodged with The Venue Urmston (t/a UMH Ltd) representative at the time of occurrence and in writing to The Venue Urmston (t/a UMH Ltd) within seven days of the Function. NO complaint will be accepted any later.

9.2

No food must be brought into The Venue Urmston (t/a UMH Ltd) for consumption on the premises (other than Wedding, Christening or Birthday cakes) without expressed permission of The Venue Urmston (t/a UMH Ltd) management.

9.3

No spirits, wines or any other intoxicants must be brought onto The Venue Urmston (t/a UMH Ltd) premises at any time for consumption thereon (However Raffle Prizes (Alcoholic) are permitted but must NOT be consumed on the premises).

9.4

All menus must be confirmed at least 14 days before the Function. The final numbers to be catered must be confirmed seven days prior to the Function (this is the numbers that will be charged regardless of a lower number attending) together with a table plan or seating arrangements.

9.5

The Client will be responsible at all times for keeping good order and well running of the Function. There will be NO FIREWORKS, CANDLES or NAKED FLAMES allowed at any time on the Premises or Function Rooms, under both the Trafford Health and Safety Regulations and Manchester County Fire Regulations. The Venue Urmston (t/a TUMH Ltd) reserve the right to close down the function if this regulation is not adhered to.

9.6

Parents/Guardians with children must keep them supervised at all times while on The Venue Urmston (t/aUMH Ltd) premises.

9.7

Persons using the car park do so at their own risk The Venue Urmston (t/a UMH Ltd) and their agents accept no responsibility for any vehicle or their contents.

9.8

The stated number of persons attending a function cannot be increased once the final numbers have been declared, without reference to the Management/Caterer.

9.9

Bar staff are engaged on the basis of numbers declared. The Venue Urmston (t/a UMH Ltd) reserve the right to close down the function if more than declared numbers attend the function...


10.DISCLAIMER

The Venue Urmston (t/a UMH Ltd) will not be held responsible for any of its Patrons or their Guests in the Violation of any Health & Safety regulations.

Please note any violation of articles 7.4 and 9.2 / 9.3 / 9.5 and 10 of this contract will lead to the forfeit of the 100. Security Deposit.